Mail Room

The Mailroom collects mail from all departments twice a day and delivers the documents collected to the various departments. Mail is sorted at the mail room and placed in pigeon holes for collection, external mail is franked and delivered to the Post Office.

Deliveries to the Post Office takes place at 10H30 and 15H30 daily. Mail collected from the Post Office at 10H30 is sorted and delivered to departments or sorted into pigeon holes for collection.

Each residence has a private bag number and these bags are collected daily at 10H30 and delivered at 11H30 to the residences.

Once the mail is sorted the two mailroom messengers deliver mail to their dedicated departments, the rest of the mail is collected by some of the departments own messengers.

During vacation times student mail is not delivered to the residences, it is sorted by the mailroom and placed in the pigeon holes for collection between 14H00 and 17H00.

• Couriers deliver and collect mail from the mailroom e.g. TNT, DHL and Skynet. This mail is recorded in a register, advice slips are made out and placed in the departments pigeon holes for collection. On receipt of the advice slip the item is collected from the mailroom and signed for in the register as proof of collection.

• Ordinary mail is sorted and placed in the pigieon holes.

• Registered mail, parcels and speed mail are recorded in the mail register books and an advice slip is made out and sent to the departments.
  On receipt of the advice slips, the department arranges for collection of the registered item and signs the register as proof of collection.