About the Buyer's Office
Where is the Buyer's Office situated?
The Buyer's Office is situated in the Furniture & Equipment Store Building in upper Prince Alfred Street.
Who makes up the Buyer's Office team?
How do I contact the Buyer's Office?
The Buyer’s Office uses e-mail as the primary means of communication, therefore all requests for quotes and purchases etc must be sent via e-mail, addressed to the relevant Buyer.
Assets
Who is responsible for asseting of new equipment?
The Furniture & Equipment Stores Clerk, Anton Kivitts, is responsible for the allocation of asset numbers for new assets and work in conjunction with the Assets Administrator, Stacey Van Wyk, to ensure that these new assets are on the assets register.
Who do I contact for asset related enquiries?
Please contact the Assets Administrator, Stacey Van Wyk, s.vanwyk@ru.ac.za or tel ext 8141
Delivery of orders
Where will my order be delivered?
All orders placed by the university buyers are delivered to the Furniture & Equipment Store. IT Equipment is delivered to Electronic Services Division.
Do I need to collect my order from these central delivery points?
Orders received by the Furniture & Equipment Store will be delivered to you. Electronic Services do not offer a delivery service and they will contact you when your equipment is ready for collection.
Furniture and equipment
What is the procedure for returning redundant office furniture to the F&E Store?
Contact the F&E Stores Clerk, Anton Kivitts via e-mail, a.kivitts@ru.ac.za and supply him with a list of items you intend returning to the F&E Store. He will check the items and reply to your e-mail.
Who do I contact for transporting the items to the F&E Store?
Send an e-mail to janitors@ru.ac.za and copied to a.kivitts@ru.ac.za to make a booking to collect the items and deliver them to the F&E Store. The goods must be accompanied by an Assets Interdepartmental Transfer Form available from the Assets Administartor or the Stores Clerk.
IT equipment
What is the policy with regards to the purchase of IT equipment?
What is the procedure for the purchase of IT equipment?
Complete the relevant form available on the IT Divison website, see below link.
Purchase requests
Which Buyer do I contact ?
Rodney Bridger is responsible for the purchase of the following: Asset IT Equipment (computers, laptop computers, printers, scanners etc), Electronic Equipment (projectors, camcorders, digital cameras, audio recorders, etc), Scientific Equipment, UPS’ and vehicles.
Merril Prinsloo is responsible for the purchase of the following: All office furniture & equipment (office chairs, desks, cabinets, bookcases, cupboards, lab stools, tables, whiteboards, carpet protectors, curtains/blinds, flipchart stands trolleys etc.
Corky van Rooyen at Electronic Services is responsible for the purchase of all non-asset IT equipment and computer components.
How do I know if my order has been placed?
When an order has been placed an electronic copy of the order is sent to the requestor and this serves as notification that an order has been placed and is also for the requestor’s records. The order copy must be kept on file and the order number must be used as reference for any enquiries related to the order.
Responsibilities
What is the Buyer's Office responsible for?
The Buyers Office is primarily responsible for the purchase of all university assets in accordance with authorised budgets and the administration related to these purchases. These budgets include the 4 Year Rolling Grant, Capital Equipment Budget, Furniture & Equipment Budget, Lecture Venue Budget, Computer Budget and budgets for furniture & equipment for new buildings etc, Grounds & Gardens Minor Equipment Budget and SRC Capital Equipment Budget.
