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Jan Smuts Hall Constitution 2018

  

Jan Smuts Hall

 

CONSTITUTION

 

 

 

 

 

 

 

 

 

 

 

 


Jan Smuts Hall Constitution

 

 

 

 

 

Preamble

 

The students and staff of Jan Smuts Hall, inspired by the spirit of ubuntu-botho, acknowledge the challenges facing a diverse community of people with varying backgrounds, cultures and histories.

 

We strive to create a residential environment based on the principles and values of dignity, equality and freedom.

 

We recognise self-discipline, humility, loyalty, courtesy, self-respect and respect for others as essential for harmonious communal living.

 

The spirit of ubuntu-botho shall at all times inform the management of Jan Smuts Hall and its constituent Houses.


 

 

Table of Contents

Article 1: Name................................................................................................................................... 2

Article 2: Definitions.......................................................................................................................... 2

Article 3: Membership of the Hall...................................................................................................... 2

Article 4: The Hall Committee............................................................................................................ 2

Article 5: Duties and Responsibilities of the Hall Committee............................................................ 3

Article 6: Meetings of the Hall Committee........................................................................................ 3

Article 7: Quorum............................................................................................................................... 3

Article 8: The Fellows......................................................................................................................... 3

Article 9: Wardens.............................................................................................................................. 4

Article 10: Establishing Rules & Regulations..................................................................................... 4

Article 11: The Senior Student of the Hall......................................................................................... 5

Article 12: The Hall SRC Representative........................................................................................... 6

Article 13: The Senior Student of the House/Residence.................................................................... 7

Article 14: Members of the House Committee................................................................................... 9

Article 15: Procedural Rules for Committees................................................................................... 11

Article 16: Discipline........................................................................................................................ 11

Article 17: Amendments to the Constitution................................................................................... 12


Page 2                                          Constitution of Jan Smuts Hall

 

 

 

CONSTITUTION OF JAN SMUTS HALL

 

Subject always to the authority of the Council of the University and the power of the Senate to superintend and regulate the administration of the residences and discipline of the students, the following constitution has been duly approved for the administration of JAN SMUTS HALL.

 

1.      NAME

The name of the Hall shall be "Jan Smuts Hall" and it shall consist of four houses: Adamson House, Atherstone House, Robert Sobukwe House and New House, as well as any buildings which may, from time-to-time, be attached to the Hall by the Rhodes University administration.

 

2.      DEFINITIONS

 

2.1.                  "Student of senior standing" shall mean a student member of the Hall who has been a student at Rhodes University for at least one academic year.

 

2.2.                  "The Council" shall mean the Council of Rhodes University.

 

2.3.                  "The Senate" shall mean the Senate of Rhodes University.

 

2.4.                    “Recuse” shall mean to disqualify or seek to disqualify from participation in a decision on grounds such as prejudice or bias, conflict of interest, relation to a party, attorney or witness, or for any other reason.

 

3.      MEMBERSHIP OF THE HALL

The members of the Hall shall be:

 

3.1.                  the Hall Fellows, provision for whose office is made in Article 8 below;

 

3.2.                  the Hall Warden, House Wardens and Sub-Wardens;

3.3.                  all students residing in the Hall.

 

4.      THE HALL COMMITTEE

The following persons shall be members of the Hall Committee:

 

4.1.                  the Hall Warden - Chairperson ex officio;

 

4.2.                  the Senior Student of the Hall – Vice Chairperson ex officio;

 

4.3.                  the Fellows of the Hall;

 

4.4.                  the House Wardens ;

 

4.5.                  the Senior Student of each of the constituent houses;

 

4.6.                  the Sub-Wardens of the Houses;

 

4.7.                  the SRC Representative of the Hall;

 

4.8.                  Two representatives from Adamson House in order to ensure equitable representation.

 


Constitution of Jan Smuts Hall                                                Page 3

 

 

5.      DUTIES AND RESPONSIBILITIES OF THE HALL COMMITTEE

The Hall Committee shall operate as an advisory committee to the Hall Warden on issues relating to the administration, management and general policies of the Hall. The Hall Warden is obliged to consider such advice, and may not unreasonably refuse to follow the Hall

Committee’s advice. In the event of the Hall Warden refusing to accept the Hall Committee’s advice, s/he must provide full reasons to the Committee for his/her decision at the next scheduled Hall Committee meeting, or at a special meeting called for that purpose. If the Hall Committee is dissatisfied with the reasons provided, the matter may be referred to the Director of Student Affairs by the Hall Committee. Furthermore:

 

5.1.                  the University disciplinary authorities have the right to refer a disciplinary matter to the Hall Disciplinary Committee in terms of the Student Disciplinary Code and

 

5.2.                  the Hall Warden may delegate authority to the Hall Committee to act in certain matters.

 

6.      MEETINGS OF THE HALL COMMITTEE

 

6.1.                  Special meetings of the Hall Committee may be called at the discretion of either the Hall Warden or the Hall Senior Student on 48 hours’ notice. A special meeting of the Hall Committee must also be called if 25% of the members of the Hall Committee request such a meeting in writing.

 

6.2.                  Meetings will normally be held at least three times per term.

 

7.      QUORUM

A quorum of the Hall Committee shall be two-thirds of the members of the Hall Committee, provided that one representative from each house is present.

 

8.      THE FELLOWS

 

8.1.                  The Hall Fellows shall be appointed by the Senate of the University and shall be nominated by the Hall Committee. The number of Hall Fellows shall not exceed one per residence in the Hall. They shall serve for a period of three years and shall enjoy full voting rights on all matters concerning the Hall and shall be eligible for re-appointment.

 

8.2.                  FUNCTIONS AND PRIVILEGES OF THE FELLOWS

It is expected that Hall Fellows:

 

  1. a.      Serve as role models for the personal and academic growth and integration of the student members of the Hall;

 

  1. b.      act as advisors and mentors to the members of the Hall;

 

  1. c.       act as external advisors to the Hall Warden;

 

  1. d.      where possible, champion the Hall’s needs to the relevant University authorities;

 

  1. e.       be invited to participate in Hall activities;

 

  1. f.       enjoy limited dining rights as a member of the Hall for the duration of his/her office;

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  1. g.      serve as members of the Hall Committee;

 

  1. h.      enjoy full voting rights on matters concerning the Hall.

 

 

9.      WARDENS

 

9.1.                  THE HALL WARDEN

The Hall Warden shall be appointed by the Council of the University to be responsible to Senate and Council for the management and administration of the Hall as described in the

Job Profile for Hall Wardens and for the carrying out of any other duties as may be required from time to time by the Director of Student Affairs, Senate or Council.

 

9.2.                  THE HOUSE WARDEN

9.2.1.      The House Warden shall be responsible to the Hall Warden, for the management and administration of his/her House as described in the Job Profile for House Wardens and for carrying out any other duties as may be required of him/her from time to time by the Hall Warden, Senate or Council.

 

9.2.2.      The House Warden shall have the power to delegate to his/her Sub-Wardens or members of the House Committee such of their powers as are required to be exercised from time to time by the Sub-Wardens or House Committee members after consultation with the Hall Warden.

 

9.3.                  THE SUB-WARDENS

 

9.3.1.      The Sub-Wardens shall be the House Warden's deputies and shall exercise and be responsible to the Hall Warden and the House Warden for fulfilling the duties described in the Job Profile for Sub-Wardens as well as functions and duties as may from time to time be delegated to them by the House Warden in terms of clause 9.2.2 above.

 

9.3.2.      Sub-Wardens shall serve as members of their respective House Committees.

 

10.  ESTABLISHING RULES AND REGULATIONS

 

10.1.              The Hall Warden shall have the responsibility to make rules and regulations governing the life of student members of the Hall to meet the aims and objectives of the vision and mission of the residential system as well as the preamble of the Hall. Such rules shall be made in consultation with the Hall Committee. Should the circumstances be such that rules need to be promulgated suddenly, the Hall Warden shall account to the Hall Committee at the next scheduled Hall Committee meeting, or at a special meeting called for this purpose. The Hall Committee shall then review the rule(s) promulgated by the Hall Warden.

 

10.2.              The House Warden, in consultation with the Hall Warden, shall have the responsibility to make rules and regulations governing the life of student members of the House to meet the aims and objectives of the vision and mission of the residential system


Constitution of Jan Smuts Hall                                                Page 5

 

 

as well as the preamble of the Hall. Such rules shall be made in consultation with the Hall and the House Committees. Should the circumstances be such that rules need to be promulgated suddenly, the House Warden shall account to the House Committee at the next scheduled House Committee meeting, or at a special meeting called for this purpose. The House Committee shall then review the rule(s) promulgated by the House Warden.

 

10.3.              If the Hall Committee, the Senate or the Council is of the opinion that the repeal or alteration of any of the rules made in terms of 10.1 or 10.2 above is necessary, they may, after giving the Hall or House Warden an opportunity to state his/her views, repeal or alter such rules.

 

10.4.              Any rules or regulations made in terms of 10.1 or 10.2 above shall be published on the Hall's notice boards or in theJan Smuts Hall Residence Rules booklet, copies of which shall be provided to all members of the Hall at the beginning of the following academic year.

 

HALL SENIOR STUDENT

 

11.1  ELIGIBILITY

 

11.1.1    The Hall Senior Student shall be elected annually from amongst the "students of senior standing" in the Hall (students have been in the Hall for at least one year). The procedure for these elections shall be as set out in section 11.4 below.

 

11.1.2 No student who has been found guilty of a University disciplinary offence by any disciplinary authority in the University and sentenced to compulsory service exceeding 15 hours (in each case whether suspended or not) shall be eligible to be nominated or elected to fill the post of Hall Senior Student. The disqualification will end three years after the sentence has been completed.

 

11.1.3 No student who has failed more than two half credits or the equivalent in the preceding June examinations shall be eligible to be nominated or elected to fill the post of Hall Senior Student. Under exceptional circumstances, the candidate may appeal to the Hall Warden prior to the holding of elections.

 

 

11.2          The Hall Senior Student shall not hold the office of Sub-Warden or Hall SRC Representative during his/her tenure.

 

11.3          Should a student be elected Hall Senior Student, but subsequently fail more than two full credits or four half credits or the equivalent in the November examinations, he/she shall be deemed ineligible to take up the position. The candidate who secured the next highest number of votes at the elections, who is still willing to serve and who fulfils the criteria shall automatically be deemed to be elected and shall fill the vacancy.


11.4      ELECTION OF THE SENIOR STUDENT OF THE HALL

 

11.4.1    The election of the Hall Senior Student shall take place during fourth term of the year by no later than the end of the fourth  week of the term, or during the first four weeks of the first term of the following year, or at the discretion of the Hall Warden. If the election is held during the fourth term the Senior Student of the Hall will assume office at the beginning of the following year.

 

 

11.4.2 The Hall Warden shall call for nominations for the position of Hall Senior Student.

 

11.4.3 All nominations must be in writing signed by the nominee and two seconders.

 

11.4.4 All the nominations shall serve before a committee consisting of all the House Senior Students, Hall SRC Representative, the Hall Senior Student and one Warden. The Committee shall scrutinise the nominations and shortlist the nominees who shall then run for the position of the Hall Senior Student. For this purpose, the committee shall be chaired by the Hall SRC Representative.

 

11.4.5 Attached to the nomination must be a written motivation from the candidate stating why s/he wants to be Hall Senior Student and what s/he proposes to do for the Hall during his/her term of office.

 

11.4.6 The shortlisted candidates will proceed to campaign, which includes but not limited to presenting their manifestos to the respective residences in the Hall.

 

11.4.7 In reaching its decision the committee shall have the right to interview all or any of the nominees.

 

11.4.8 The Chairperson mentioned in Section 11.4.4 shall inform the Hall Warden of the names of the nominees who have been shortlisted to run for the position of the Hall Senior Student. The Hall Warden will then publish the names and announce the date for election.

 

11.4.9 Voting shall be determined by the hall committee  and shall take place not more than two weeks after the Hall Warden has published the names of the nominees. Voting may take place electronically or manually as determined by the hall committee.  In the case of manual voting, the committee mentioned in 14.4.4 shall act as scrutinizers of the ballot boxes. They shall also be responsible for counting the votes.

 

11.4. 10 For the elections to be valid, 65% of all students in the Hall must cast their votes. Given the size of the Hall, voting will be held in four (4) consecutive working days,  of which students will vote during meal times. If the 65% is not attained by the end of the set period, (as stipulated 11.4.10), then voting shall be extended by one (1)  day. Should the number of votes cast be less than 65% of the students in the Hall after the second day of voting, the Hall Warden shall reserve the right to establish a commission to appoint the Hall Senior Student.

 

11.4.11 If the committee find that only one nominee is eligible, its chairperson shall notify the Hall Warden as required in 14.4.6. The Hall Warden shall have the option to declare that nominee validly elected as the Hall Senior Student, or call for fresh nominations. If the committee finds none of the nominees eligible, the Hall Warden shall reserve the right to establish a commission to appoint a Hall Senior Student and none of the unsuccessful nominees shall be eligible for appointment.


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12            THE HALL SRC REPRESENTATIVE

 

12.1  ELECTION OF THE HALL SRC REPRESENTATIVE

 

The election of the Hall SRC Representative shall take place in accordance with the procedures laid down in the SRC Constitution.

 

12.2  FUNCTIONS OF THE HALL SRC REPRESENTATIVE

 

12.2.1    The Hall SRC Representative shall be a member of the Hall Committee and shall liaise between the members of the Hall and the Hall Committee, and the SRC. He/she shall serve ex-officio as a member of his/her House Committee, and is entitled to attend, as an observer, the House Committee meetings of the Houses in which he/she is not resident at his/her discretion or by invitation of the House Committee concerned.

 

 

12.2.2    The Hall SRC Representative may, with the concurrence of the Hall Warden, call a meeting of the combined House Committees of the Houses of the Hall. At least half of the constituent members of the combined House Committees shall constitute a quorum.

 

12.2.3    With the approval of the Hall Warden, the Hall SRC Representative may at any time call a General Meeting of students of the Hall. The quorum at a General Hall Meeting shall be two-thirds of those members of the Hall who are eligible to vote.

 

13      THE SENIOR STUDENT OF THE HOUSE/RESIDENCE

 

13.1  ELIGIBILITY

 

Any student

 

13.1.1    who has been resident in a House for at least two terms;

 

13.1.1.1 who has not failed more than two half credits or the equivalent in the preceding June examinations (Under exceptional circumstances, the candidate may appeal to the House Warden prior to the holding of elections);

 

13.1.2    who has not been found guilty of a University disciplinary offence by any disciplinary authority in the University and sentenced, whether suspended in part or in whole,

 

13.1.2.1    to a fine in excess of 25% of the Hall Warden’s maximum fine jurisdiction at the time the fine was imposed; or

 

13.1.2.2    to any form of exclusion; or

 

13.1.2.3    to compulsory service of 20 hours or more

 

shall be eligible to be nominated or elected to fill the post of House Senior Student for the following calendar year, save in such case where:

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13.1.3.1    the  fine referred to in  13.1.2.1 above is 40% or more of the Hall Warden’s maximum fine jurisdiction at the time the fine was imposed or

 

13.1.3.2    the compulsory service referred to in 13.1.2.3 above is 30 hours or more, the student shall not be eligible to be nominated or elected to fill the post of House Senior Student for the following three (3) calendar years.

 

13.2    The House Senior Student may not hold another office (e.g., Sub-Warden, Hall SRC Representative) during his/her tenure.

 

13.3    Should a student be elected as House Senior Student, but subsequently fail more than two full credits or four half credits or the equivalent in the November examinations, he/she shall be deemed ineligible to take up the position. The candidate who secured the next highest number of votes at the elections and who is still willing to serve, shall automatically be deemed to be elected and shall fill the vacancy. Alternatively, a House may choose to reopen the voting process. Another member of the House committee may serve as interim Senior Student.

 

 

13.4    ELECTION OF THE SENIOR STUDENT OF EACH HOUSE

 

13.4.1          In the fourth term of each year, members of the respective Houses shall elect the Senior Student of their House from among the members of their respective Houses to serve for the following year.

 

13.4.2          The election of the Senior Student and the House Committee shall be held concurrently, and must be completed before the end of the undergraduate lectures in the fourth term.

 

13.4.3          Any student who has been a resident in the House for at least one term shall be eligible to nominate a candidate and cast as many votes in such House Committee elections as there are offices to be filled.

 

13.4.4          A call for nominations shall specify a date and time at which nominations will close. The positions available in the House Committee will also be stated. The period of nominations shall be kept open for at least twenty four hours after nominations are first called, after which names of the candidates shall be made public.

 

13.4.5          Nomination slips, which must be signed by the proposer, one seconder and the nominee, shall be handed to the Warden.

 

13.4.6          Attached to the nomination form must be a motivation from the candidate stating why he/she wants to be House Senior Student and what he/she proposes to do for the House during his/her term of office.

 

13.4.7          A  Senior Student from another residence within the Hall and House Warden shall act as scrutineers.

 

13.4.8          Scrutineers shall draw up a list of voters and shall specify the time and place at which voting may take place.


 

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13.4.9          Nomination lists shall be posted in the House and shall accompany the box provided for the election by ballot.

 

13.4.10      Voting will be by secret ballot and shall take place in the 48 hours following the close of nominations. Ballot boxes will have a scrutineer in attendance during voting. Voting may also take place electronically.

 

13.4.11      For the election to be valid, there must be a 75% poll. Should a 75% poll not be achieved, ballots shall remain open for the next two days after which the votes cast shall constitute a valid poll.

 

13.4.12      Votes shall be counted by the scrutineers.

 

13.4.13      The House Warden shall act as the final scrutineer before the election results are announced.

13.4.14      If only one nomination is received for the position, the candidate shall be deemed elected unopposed.

 

13.4.15      The candidate who obtains the highest number of votes for the position shall be declared elected.

 

In the event of any elected Senior Student not returning to residence, the candidate who secured the next highest number of votes at the elections and who still wishes to serve shall automatically be deemed to be elected and shall fill the vacancy. Alternatively, a House may choose to reopen the voting process. Another member of the House committee may serve as interim Senior Student.

 

 

13.5                      FUNCTIONS    OF    THE    SENIOR    STUDENT    OF    EACH    HOUSE

The Senior Student of the House shall perform the following functions:

 

13.5.1    liaise between the House and Hall Committee;

 

13.5.2    encourage  participation  by  members  of  the  House,  in  House,  Hall  and University functions;

 

13.5.3    call House meetings when necessary after consultation with the House Warden;

 

13.5.4    ensure that a copy of the minutes of Committee meetings is made available promptly to members of the House Committee by the Secretary and

 

13.5.5    ensure that the members of the House Committee fulfil their duties.


 

 

 

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14    MEMBERS OF THE HOUSE COMMITTEE

 

14.1    ELIGIBILITY

 

Any student

 

14.1.1    who has been resident in a House for at least one term;

 

14.1.1.1 who has not failed more than two half credits or the equivalent in the preceding June examinations (Under exceptional circumstances, the candidate may appeal to the House warden prior to the holding of elections);

 

14.1.2    who has not been found guilty of a University disciplinary offence by any disciplinary authority in the University and sentenced, whether suspended in part or in whole,

 

14.1.2.1    to a fine in excess of 25% of the Hall Warden’s maximum fine jurisdiction at the time the fine was imposed; or

 

14.1.2.2    to any form of exclusion or

 

14.1.2.3    to compulsory service of 20 hours or more shall not be eligible to be nominated or elected to serve on the House Committee for the following calendar year, save in such case where:

 

14.1.3.1   the fine referred to in 14.1.2.1 above is 40% or more of the Hall Warden’s maximum fine jurisdiction at the time the fine was imposed or

 

14.1.3.2   the compulsory service referred to in 14.1.2.3 above is 30 hours or more, the student shall be ineligible to be nominated or elected to serve on the House Committee for the following three (3) calendar years.

 

14.2    A House Committee Member may not hold another office (e.g., Sub-Warden, Hall SRC Representative) during his/her tenure.

 

14.3    Should a student be elected to the House Committee, but subsequently fail more than two full credits or four half credits or the equivalent in the November examinations, he/she shall be deemed ineligible to take up the position. The candidate who secured the next highest number of votes at the elections and who is still willing to serve shall automatically be deemed to be elected and shall fill the vacancy.


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14.4      ELECTION OF THE HOUSE COMMITTEE

 

14.4.1    There shall be a House Committee for each house comprising of the following members:

 

14.4.1.1                the House Warden (ex officio) - Chairperson

 

14.4.1.2                the Sub-Warden/s and

 

14.4.1.3                the Senior Student  of  the House  (ex officio  Vice Chair)  and  a minimum of seven additional elected members.

 

14.4.2    The election of the Senior Student and the House Committee shall be held concurrently, and must be completed before the end of undergraduate lectures in the fourth term.

 

14.4.3    Any student who has been resident in the House for at least one term shall be eligible to nominate a candidate and cast as many votes in such House Committee elections as there are offices to be filled.

 

14.4.4    Nominated candidates must indicate their willingness to stand for election in writing to the proposer.

 

14.4.5    The current Senior Student and the Warden of each House shall receive nominations and act as scrutineers. The ballot box for each House shall be placed in a position convenient to members of the House. Nominations and election of members shall, take place in accordance with the Provisions of Article 13.4.

 

14.4.6    In the event of a tied vote for any portfolio, a second vote will take place. Should the second vote also result in a tie, then the decision will be made by the House Warden in consultation with the elected scrutineer.

14.4.7    For the election to be valid there must be at least a 75% poll. Should a 75% poll not be achieved, ballots shall remain open for the next two consecutive days after which the votes then cast shall constitute a valid poll.

 

14.4.8    The additional candidates in the elections who secure the highest number of votes cast shall secure election as the additional members of their respective House Committees. Should the number of candidates receiving an equal number of votes in the relevant category exceed the number required there shall be a further poll.

 

14.4.9    In the event of one of the elected members not returning to residence in his/her House for his/her term of office, the candidate who secured the next highest number of votes at the elections and who still wishes to serve shall automatically be deemed to be elected and shall fill the vacancy.

 

14.4.10The members of the House Committee referred to in Clause 14.4.1 above shall have the power to co-opt two further members to the Committee from among members of the House or the Annexes attached to the house.

 


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14.5  DUTIES AND RESPONSIBILITIES OF THE HOUSE COMMITTEE

 

14.5.1    The House Committee shall assist the House Warden in exercising responsibility for the general welfare of the members of the House and shall maintain a high standard of good order and discipline among the resident students.

 

14.5.2    Subject to the provisions of the University’s "Rules for Social Functions" the House Committee shall be responsible to the Hall and House Warden for the proper conduct of all social events and any other events or meetings organised by it, seeking the co-operation of the Warden when necessary.

 

14.5.3    Its members shall carry out duties at social events in the House as established by the Hall and House Warden.

 

14.5.4    The House Treasurer shall provide the Hall Warden with a statement of income and expenditure (certified by the House Warden of the House) at the end of each term.

 

15      PROCEDURAL RULES FOR COMMITTEES

 

15.1            HALL COMMITTEE AND HOUSE COMMITTEES

 

15.1.1          With the consent of the Hall Warden, the Hall Committee may delegate any of its functions to specified Sub- or Ad Hoc Committees. With the consent of the House Warden, the House Committee may delegate   any of its functions to specified Sub- or Ad Hoc Committees.

 

15.2              CHAIRPERSON - CASTING VOTE

The Chairperson of any Committee, Sub-Committee or Ad Hoc Committee shall have a deliberative and, if necessary, a casting vote.

 

16      DISCIPLINE

 

16.1        Discipline in the Hall or any of the constituent Houses shall be administered in accordance with the provisions of the Student Disciplinary Code and the rules of the Hall and its constituent Houses.

 

16.2        HALL DISCIPLINARY PANEL

 

16.2.1          In the event of a Hall Disciplinary Panel being required to exercise the disciplinary powers, it shall consist of the persons set out in the relevant section  of the Student Disciplinary Code.

 

16.2.2          The Hall Disciplinary Panel shall reach its decisions and penalty by a majority vote. In the event of an equality of votes the Chairperson shall exercise a casting vote in addition to his/her ordinary vote.

 

16.2.3          The Hall Disciplinary Panel may only deal with the offences set out in the relevant section  of the Student

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Disciplinary Code and may impose the penalties set out in the relevant section of the Student Disciplinary Code.

 

16.2.4          When the charge levelled against a student appearing before the Hall Disciplinary Panel is brought by a member of the Disciplinary Panel  such member must recuse himself/herself and be replaced by a Senior Student of another House who is not already sitting.

 

16.3               RIGHT OF REVIEW

 

16.3.1    Any student aggrieved by the decision or penalty imposed by a House Warden, a House Disciplinary Committee or any member of the House exercising delegated disciplinary powers shall have the right to take the matter on review as set out in the relevant sections  of the Student Disciplinary Code.

 

17      AMENDMENTS TO THE HALL CONSTITUTION

 

17.1                      The Hall Committee may recommend to Senate and Council through the Board of Residences any amendments to the Hall Constitution.

 

17.2                      The Hall Constitution and any rules made in terms of Article 10 above shall always be within the declared policy of the Senate or the Council.

 

17.3                      If the Senate is of the opinion that the repeal or alteration of any of the provisions of the Hall Constitution is necessary, the Senate may after giving the Hall Warden and one other elected representative of the Hall Committee the opportunity to express their views, alter such provisions which shall be brought to the attention of Council.

 

Jan Smuts Hall

 

CONSTITUTION

 

 

 

 

 

 

 

 

 

 

 

 

 

Jan Smuts Hall Constitution

 

 

 

 

 

Preamble

 

The students and staff of Jan Smuts Hall, inspired by the spirit of ubuntu-botho, acknowledge the challenges facing a diverse community of people with varying backgrounds, cultures and histories.

 

We strive to create a residential environment based on the principles and values of dignity, equality and freedom.

 

We recognise self-discipline, humility, loyalty, courtesy, self-respect and respect for others as essential for harmonious communal living.

 

The spirit of ubuntu-botho shall at all times inform the management of Jan Smuts Hall and its constituent Houses.

 

 

 

Table of Contents

Article 1: Name................................................................................................................................... 2

Article 2: Definitions.......................................................................................................................... 2

Article 3: Membership of the Hall...................................................................................................... 2

Article 4: The Hall Committee............................................................................................................ 2

Article 5: Duties and Responsibilities of the Hall Committee............................................................ 3

Article 6: Meetings of the Hall Committee........................................................................................ 3

Article 7: Quorum............................................................................................................................... 3

Article 8: The Fellows......................................................................................................................... 3

Article 9: Wardens.............................................................................................................................. 4

Article 10: Establishing Rules & Regulations..................................................................................... 4

Article 11: The Senior Student of the Hall......................................................................................... 5

Article 12: The Hall SRC Representative........................................................................................... 6

Article 13: The Senior Student of the House/Residence.................................................................... 7

Article 14: Members of the House Committee................................................................................... 9

Article 15: Procedural Rules for Committees................................................................................... 11

Article 16: Discipline........................................................................................................................ 11

Article 17: Amendments to the Constitution................................................................................... 12

 

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CONSTITUTION OF JAN SMUTS HALL

 

Subject always to the authority of the Council of the University and the power of the Senate to superintend and regulate the administration of the residences and discipline of the students, the following constitution has been duly approved for the administration of JAN SMUTS HALL.

 

1.      NAME

The name of the Hall shall be "Jan Smuts Hall" and it shall consist of four houses: Adamson House, Atherstone House, Robert Sobukwe House and New House, as well as any buildings which may, from time-to-time, be attached to the Hall by the Rhodes University administration.

 

2.      DEFINITIONS

 

2.1.                  "Student of senior standing" shall mean a student member of the Hall who has been a student at Rhodes University for at least one academic year.

 

2.2.                  "The Council" shall mean the Council of Rhodes University.

 

2.3.                  "The Senate" shall mean the Senate of Rhodes University.

 

2.4.                    “Recuse” shall mean to disqualify or seek to disqualify from participation in a decision on grounds such as prejudice or bias, conflict of interest, relation to a party, attorney or witness, or for any other reason.

 

3.      MEMBERSHIP OF THE HALL

The members of the Hall shall be:

 

3.1.                  the Hall Fellows, provision for whose office is made in Article 8 below;

 

3.2.                  the Hall Warden, House Wardens and Sub-Wardens;

3.3.                  all students residing in the Hall.

 

4.      THE HALL COMMITTEE

The following persons shall be members of the Hall Committee:

 

4.1.                  the Hall Warden - Chairperson ex officio;

 

4.2.                  the Senior Student of the Hall – Vice Chairperson ex officio;

 

4.3.                  the Fellows of the Hall;

 

4.4.                  the House Wardens ;

 

4.5.                  the Senior Student of each of the constituent houses;

 

4.6.                  the Sub-Wardens of the Houses;

 

4.7.                  the SRC Representative of the Hall;

 

4.8.                  Two representatives from Adamson House in order to ensure equitable representation.

 

 

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5.      DUTIES AND RESPONSIBILITIES OF THE HALL COMMITTEE

The Hall Committee shall operate as an advisory committee to the Hall Warden on issues relating to the administration, management and general policies of the Hall. The Hall Warden is obliged to consider such advice, and may not unreasonably refuse to follow the Hall

Committee’s advice. In the event of the Hall Warden refusing to accept the Hall Committee’s advice, s/he must provide full reasons to the Committee for his/her decision at the next scheduled Hall Committee meeting, or at a special meeting called for that purpose. If the Hall Committee is dissatisfied with the reasons provided, the matter may be referred to the Director of Student Affairs by the Hall Committee. Furthermore:

 

5.1.                  the University disciplinary authorities have the right to refer a disciplinary matter to the Hall Disciplinary Committee in terms of the Student Disciplinary Code and

 

5.2.                  the Hall Warden may delegate authority to the Hall Committee to act in certain matters.

 

6.      MEETINGS OF THE HALL COMMITTEE

 

6.1.                  Special meetings of the Hall Committee may be called at the discretion of either the Hall Warden or the Hall Senior Student on 48 hours’ notice. A special meeting of the Hall Committee must also be called if 25% of the members of the Hall Committee request such a meeting in writing.

 

6.2.                  Meetings will normally be held at least three times per term.

 

7.      QUORUM

A quorum of the Hall Committee shall be two-thirds of the members of the Hall Committee, provided that one representative from each house is present.

 

8.      THE FELLOWS

 

8.1.                  The Hall Fellows shall be appointed by the Senate of the University and shall be nominated by the Hall Committee. The number of Hall Fellows shall not exceed one per residence in the Hall. They shall serve for a period of three years and shall enjoy full voting rights on all matters concerning the Hall and shall be eligible for re-appointment.

 

8.2.                  FUNCTIONS AND PRIVILEGES OF THE FELLOWS

It is expected that Hall Fellows:

 

  1. a.      Serve as role models for the personal and academic growth and integration of the student members of the Hall;

 

  1. b.      act as advisors and mentors to the members of the Hall;

 

  1. c.       act as external advisors to the Hall Warden;

 

  1. d.      where possible, champion the Hall’s needs to the relevant University authorities;

 

  1. e.       be invited to participate in Hall activities;

 

  1. f.       enjoy limited dining rights as a member of the Hall for the duration of his/her office;

 

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  1. g.      serve as members of the Hall Committee;

 

  1. h.      enjoy full voting rights on matters concerning the Hall.

 

 

9.      WARDENS

 

9.1.                  THE HALL WARDEN

The Hall Warden shall be appointed by the Council of the University to be responsible to Senate and Council for the management and administration of the Hall as described in the

Job Profile for Hall Wardens and for the carrying out of any other duties as may be required from time to time by the Director of Student Affairs, Senate or Council.

 

9.2.                  THE HOUSE WARDEN

9.2.1.      The House Warden shall be responsible to the Hall Warden, for the management and administration of his/her House as described in the Job Profile for House Wardens and for carrying out any other duties as may be required of him/her from time to time by the Hall Warden, Senate or Council.

 

9.2.2.      The House Warden shall have the power to delegate to his/her Sub-Wardens or members of the House Committee such of their powers as are required to be exercised from time to time by the Sub-Wardens or House Committee members after consultation with the Hall Warden.

 

9.3.                  THE SUB-WARDENS

 

9.3.1.      The Sub-Wardens shall be the House Warden's deputies and shall exercise and be responsible to the Hall Warden and the House Warden for fulfilling the duties described in the Job Profile for Sub-Wardens as well as functions and duties as may from time to time be delegated to them by the House Warden in terms of clause 9.2.2 above.

 

9.3.2.      Sub-Wardens shall serve as members of their respective House Committees.

 

10.  ESTABLISHING RULES AND REGULATIONS

 

10.1.              The Hall Warden shall have the responsibility to make rules and regulations governing the life of student members of the Hall to meet the aims and objectives of the vision and mission of the residential system as well as the preamble of the Hall. Such rules shall be made in consultation with the Hall Committee. Should the circumstances be such that rules need to be promulgated suddenly, the Hall Warden shall account to the Hall Committee at the next scheduled Hall Committee meeting, or at a special meeting called for this purpose. The Hall Committee shall then review the rule(s) promulgated by the Hall Warden.

 

10.2.              The House Warden, in consultation with the Hall Warden, shall have the responsibility to make rules and regulations governing the life of student members of the House to meet the aims and objectives of the vision and mission of the residential system

 

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as well as the preamble of the Hall. Such rules shall be made in consultation with the Hall and the House Committees. Should the circumstances be such that rules need to be promulgated suddenly, the House Warden shall account to the House Committee at the next scheduled House Committee meeting, or at a special meeting called for this purpose. The House Committee shall then review the rule(s) promulgated by the House Warden.

 

10.3.              If the Hall Committee, the Senate or the Council is of the opinion that the repeal or alteration of any of the rules made in terms of 10.1 or 10.2 above is necessary, they may, after giving the Hall or House Warden an opportunity to state his/her views, repeal or alter such rules.

 

10.4.              Any rules or regulations made in terms of 10.1 or 10.2 above shall be published on the Hall's notice boards or in theJan Smuts Hall Residence Rules booklet, copies of which shall be provided to all members of the Hall at the beginning of the following academic year.

 

HALL SENIOR STUDENT

 

11.1  ELIGIBILITY

 

11.1.1    The Hall Senior Student shall be elected annually from amongst the "students of senior standing" in the Hall (students have been in the Hall for at least one year). The procedure for these elections shall be as set out in section 11.4 below.

 

11.1.2 No student who has been found guilty of a University disciplinary offence by any disciplinary authority in the University and sentenced to compulsory service exceeding 15 hours (in each case whether suspended or not) shall be eligible to be nominated or elected to fill the post of Hall Senior Student. The disqualification will end three years after the sentence has been completed.

 

11.1.3 No student who has failed more than two half credits or the equivalent in the preceding June examinations shall be eligible to be nominated or elected to fill the post of Hall Senior Student. Under exceptional circumstances, the candidate may appeal to the Hall Warden prior to the holding of elections.

 

 

11.2          The Hall Senior Student shall not hold the office of Sub-Warden or Hall SRC Representative during his/her tenure.

 

11.3          Should a student be elected Hall Senior Student, but subsequently fail more than two full credits or four half credits or the equivalent in the November examinations, he/she shall be deemed ineligible to take up the position. The candidate who secured the next highest number of votes at the elections, who is still willing to serve and who fulfils the criteria shall automatically be deemed to be elected and shall fill the vacancy.

 

11.4      ELECTION OF THE SENIOR STUDENT OF THE HALL

 

11.4.1    The election of the Hall Senior Student shall take place during fourth term of the year by no later than the end of the fourth  week of the term, or during the first four weeks of the first term of the following year, or at the discretion of the Hall Warden. If the election is held during the fourth term the Senior Student of the Hall will assume office at the beginning of the following year.

 

 

11.4.2 The Hall Warden shall call for nominations for the position of Hall Senior Student.

 

11.4.3 All nominations must be in writing signed by the nominee and two seconders.

 

11.4.4 All the nominations shall serve before a committee consisting of all the House Senior Students, Hall SRC Representative, the Hall Senior Student and one Warden. The Committee shall scrutinise the nominations and shortlist the nominees who shall then run for the position of the Hall Senior Student. For this purpose, the committee shall be chaired by the Hall SRC Representative.

 

11.4.5 Attached to the nomination must be a written motivation from the candidate stating why s/he wants to be Hall Senior Student and what s/he proposes to do for the Hall during his/her term of office.

 

11.4.6 The shortlisted candidates will proceed to campaign, which includes but not limited to presenting their manifestos to the respective residences in the Hall.

 

11.4.7 In reaching its decision the committee shall have the right to interview all or any of the nominees.

 

11.4.8 The Chairperson mentioned in Section 11.4.4 shall inform the Hall Warden of the names of the nominees who have been shortlisted to run for the position of the Hall Senior Student. The Hall Warden will then publish the names and announce the date for election.

 

11.4.9 Voting shall be determined by the hall committee  and shall take place not more than two weeks after the Hall Warden has published the names of the nominees. Voting may take place electronically or manually as determined by the hall committee.  In the case of manual voting, the committee mentioned in 14.4.4 shall act as scrutinizers of the ballot boxes. They shall also be responsible for counting the votes.

 

11.4. 10 For the elections to be valid, 65% of all students in the Hall must cast their votes. Given the size of the Hall, voting will be held in four (4) consecutive working days,  of which students will vote during meal times. If the 65% is not attained by the end of the set period, (as stipulated 11.4.10), then voting shall be extended by one (1)  day. Should the number of votes cast be less than 65% of the students in the Hall after the second day of voting, the Hall Warden shall reserve the right to establish a commission to appoint the Hall Senior Student.

 

11.4.11 If the committee find that only one nominee is eligible, its chairperson shall notify the Hall Warden as required in 14.4.6. The Hall Warden shall have the option to declare that nominee validly elected as the Hall Senior Student, or call for fresh nominations. If the committee finds none of the nominees eligible, the Hall Warden shall reserve the right to establish a commission to appoint a Hall Senior Student and none of the unsuccessful nominees shall be eligible for appointment.

 

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12            THE HALL SRC REPRESENTATIVE

 

12.1  ELECTION OF THE HALL SRC REPRESENTATIVE

 

The election of the Hall SRC Representative shall take place in accordance with the procedures laid down in the SRC Constitution.

 

12.2  FUNCTIONS OF THE HALL SRC REPRESENTATIVE

 

12.2.1    The Hall SRC Representative shall be a member of the Hall Committee and shall liaise between the members of the Hall and the Hall Committee, and the SRC. He/she shall serve ex-officio as a member of his/her House Committee, and is entitled to attend, as an observer, the House Committee meetings of the Houses in which he/she is not resident at his/her discretion or by invitation of the House Committee concerned.

 

 

12.2.2    The Hall SRC Representative may, with the concurrence of the Hall Warden, call a meeting of the combined House Committees of the Houses of the Hall. At least half of the constituent members of the combined House Committees shall constitute a quorum.

 

12.2.3    With the approval of the Hall Warden, the Hall SRC Representative may at any time call a General Meeting of students of the Hall. The quorum at a General Hall Meeting shall be two-thirds of those members of the Hall who are eligible to vote.

 

13      THE SENIOR STUDENT OF THE HOUSE/RESIDENCE

 

13.1  ELIGIBILITY

 

Any student

 

13.1.1    who has been resident in a House for at least two terms;

 

13.1.1.1 who has not failed more than two half credits or the equivalent in the preceding June examinations (Under exceptional circumstances, the candidate may appeal to the House Warden prior to the holding of elections);

 

13.1.2    who has not been found guilty of a University disciplinary offence by any disciplinary authority in the University and sentenced, whether suspended in part or in whole,

 

13.1.2.1    to a fine in excess of 25% of the Hall Warden’s maximum fine jurisdiction at the time the fine was imposed; or

 

13.1.2.2    to any form of exclusion; or

 

13.1.2.3    to compulsory service of 20 hours or more

 

shall be eligible to be nominated or elected to fill the post of House Senior Student for the following calendar year, save in such case where:

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13.1.3.1    the  fine referred to in  13.1.2.1 above is 40% or more of the Hall Warden’s maximum fine jurisdiction at the time the fine was imposed or

 

13.1.3.2    the compulsory service referred to in 13.1.2.3 above is 30 hours or more, the student shall not be eligible to be nominated or elected to fill the post of House Senior Student for the following three (3) calendar years.

 

13.2    The House Senior Student may not hold another office (e.g., Sub-Warden, Hall SRC Representative) during his/her tenure.

 

13.3    Should a student be elected as House Senior Student, but subsequently fail more than two full credits or four half credits or the equivalent in the November examinations, he/she shall be deemed ineligible to take up the position. The candidate who secured the next highest number of votes at the elections and who is still willing to serve, shall automatically be deemed to be elected and shall fill the vacancy. Alternatively, a House may choose to reopen the voting process. Another member of the House committee may serve as interim Senior Student.

 

 

13.4    ELECTION OF THE SENIOR STUDENT OF EACH HOUSE

 

13.4.1          In the fourth term of each year, members of the respective Houses shall elect the Senior Student of their House from among the members of their respective Houses to serve for the following year.

 

13.4.2          The election of the Senior Student and the House Committee shall be held concurrently, and must be completed before the end of the undergraduate lectures in the fourth term.

 

13.4.3          Any student who has been a resident in the House for at least one term shall be eligible to nominate a candidate and cast as many votes in such House Committee elections as there are offices to be filled.

 

13.4.4          A call for nominations shall specify a date and time at which nominations will close. The positions available in the House Committee will also be stated. The period of nominations shall be kept open for at least twenty four hours after nominations are first called, after which names of the candidates shall be made public.

 

13.4.5          Nomination slips, which must be signed by the proposer, one seconder and the nominee, shall be handed to the Warden.

 

13.4.6          Attached to the nomination form must be a motivation from the candidate stating why he/she wants to be House Senior Student and what he/she proposes to do for the House during his/her term of office.

 

13.4.7          A  Senior Student from another residence within the Hall and House Warden shall act as scrutineers.

 

13.4.8          Scrutineers shall draw up a list of voters and shall specify the time and place at which voting may take place.


 

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13.4.9          Nomination lists shall be posted in the House and shall accompany the box provided for the election by ballot.

 

13.4.10      Voting will be by secret ballot and shall take place in the 48 hours following the close of nominations. Ballot boxes will have a scrutineer in attendance during voting. Voting may also take place electronically.

 

13.4.11      For the election to be valid, there must be a 75% poll. Should a 75% poll not be achieved, ballots shall remain open for the next two days after which the votes cast shall constitute a valid poll.

 

13.4.12      Votes shall be counted by the scrutineers.

 

13.4.13      The House Warden shall act as the final scrutineer before the election results are announced.

13.4.14      If only one nomination is received for the position, the candidate shall be deemed elected unopposed.

 

13.4.15      The candidate who obtains the highest number of votes for the position shall be declared elected.

 

In the event of any elected Senior Student not returning to residence, the candidate who secured the next highest number of votes at the elections and who still wishes to serve shall automatically be deemed to be elected and shall fill the vacancy. Alternatively, a House may choose to reopen the voting process. Another member of the House committee may serve as interim Senior Student.

 

 

13.5                      FUNCTIONS    OF    THE    SENIOR    STUDENT    OF    EACH    HOUSE

The Senior Student of the House shall perform the following functions:

 

13.5.1    liaise between the House and Hall Committee;

 

13.5.2    encourage  participation  by  members  of  the  House,  in  House,  Hall  and University functions;

 

13.5.3    call House meetings when necessary after consultation with the House Warden;

 

13.5.4    ensure that a copy of the minutes of Committee meetings is made available promptly to members of the House Committee by the Secretary and

 

13.5.5    ensure that the members of the House Committee fulfil their duties.


 

 

 

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14    MEMBERS OF THE HOUSE COMMITTEE

 

14.1    ELIGIBILITY

 

Any student

 

14.1.1    who has been resident in a House for at least one term;

 

14.1.1.1 who has not failed more than two half credits or the equivalent in the preceding June examinations (Under exceptional circumstances, the candidate may appeal to the House warden prior to the holding of elections);

 

14.1.2    who has not been found guilty of a University disciplinary offence by any disciplinary authority in the University and sentenced, whether suspended in part or in whole,

 

14.1.2.1    to a fine in excess of 25% of the Hall Warden’s maximum fine jurisdiction at the time the fine was imposed; or

 

14.1.2.2    to any form of exclusion or

 

14.1.2.3    to compulsory service of 20 hours or more shall not be eligible to be nominated or elected to serve on the House Committee for the following calendar year, save in such case where:

 

14.1.3.1   the fine referred to in 14.1.2.1 above is 40% or more of the Hall Warden’s maximum fine jurisdiction at the time the fine was imposed or

 

14.1.3.2   the compulsory service referred to in 14.1.2.3 above is 30 hours or more, the student shall be ineligible to be nominated or elected to serve on the House Committee for the following three (3) calendar years.

 

14.2    A House Committee Member may not hold another office (e.g., Sub-Warden, Hall SRC Representative) during his/her tenure.

 

14.3    Should a student be elected to the House Committee, but subsequently fail more than two full credits or four half credits or the equivalent in the November examinations, he/she shall be deemed ineligible to take up the position. The candidate who secured the next highest number of votes at the elections and who is still willing to serve shall automatically be deemed to be elected and shall fill the vacancy.

 

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14.4      ELECTION OF THE HOUSE COMMITTEE

 

14.4.1    There shall be a House Committee for each house comprising of the following members:

 

14.4.1.1                the House Warden (ex officio) - Chairperson

 

14.4.1.2                the Sub-Warden/s and

 

14.4.1.3                the Senior Student  of  the House  (ex officio  Vice Chair)  and  a minimum of seven additional elected members.

 

14.4.2    The election of the Senior Student and the House Committee shall be held concurrently, and must be completed before the end of undergraduate lectures in the fourth term.

 

14.4.3    Any student who has been resident in the House for at least one term shall be eligible to nominate a candidate and cast as many votes in such House Committee elections as there are offices to be filled.

 

14.4.4    Nominated candidates must indicate their willingness to stand for election in writing to the proposer.

 

14.4.5    The current Senior Student and the Warden of each House shall receive nominations and act as scrutineers. The ballot box for each House shall be placed in a position convenient to members of the House. Nominations and election of members shall, take place in accordance with the Provisions of Article 13.4.

 

14.4.6    In the event of a tied vote for any portfolio, a second vote will take place. Should the second vote also result in a tie, then the decision will be made by the House Warden in consultation with the elected scrutineer.

14.4.7    For the election to be valid there must be at least a 75% poll. Should a 75% poll not be achieved, ballots shall remain open for the next two consecutive days after which the votes then cast shall constitute a valid poll.

 

14.4.8    The additional candidates in the elections who secure the highest number of votes cast shall secure election as the additional members of their respective House Committees. Should the number of candidates receiving an equal number of votes in the relevant category exceed the number required there shall be a further poll.

 

14.4.9    In the event of one of the elected members not returning to residence in his/her House for his/her term of office, the candidate who secured the next highest number of votes at the elections and who still wishes to serve shall automatically be deemed to be elected and shall fill the vacancy.

 

14.4.10The members of the House Committee referred to in Clause 14.4.1 above shall have the power to co-opt two further members to the Committee from among members of the House or the Annexes attached to the house.

 

 

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14.5  DUTIES AND RESPONSIBILITIES OF THE HOUSE COMMITTEE

 

14.5.1    The House Committee shall assist the House Warden in exercising responsibility for the general welfare of the members of the House and shall maintain a high standard of good order and discipline among the resident students.

 

14.5.2    Subject to the provisions of the University’s "Rules for Social Functions" the House Committee shall be responsible to the Hall and House Warden for the proper conduct of all social events and any other events or meetings organised by it, seeking the co-operation of the Warden when necessary.

 

14.5.3    Its members shall carry out duties at social events in the House as established by the Hall and House Warden.

 

14.5.4    The House Treasurer shall provide the Hall Warden with a statement of income and expenditure (certified by the House Warden of the House) at the end of each term.

 

15      PROCEDURAL RULES FOR COMMITTEES

 

15.1            HALL COMMITTEE AND HOUSE COMMITTEES

 

15.1.1          With the consent of the Hall Warden, the Hall Committee may delegate any of its functions to specified Sub- or Ad Hoc Committees. With the consent of the House Warden, the House Committee may delegate   any of its functions to specified Sub- or Ad Hoc Committees.

 

15.2              CHAIRPERSON - CASTING VOTE

The Chairperson of any Committee, Sub-Committee or Ad Hoc Committee shall have a deliberative and, if necessary, a casting vote.

 

16      DISCIPLINE

 

16.1        Discipline in the Hall or any of the constituent Houses shall be administered in accordance with the provisions of the Student Disciplinary Code and the rules of the Hall and its constituent Houses.

 

16.2        HALL DISCIPLINARY PANEL

 

16.2.1          In the event of a Hall Disciplinary Panel being required to exercise the disciplinary powers, it shall consist of the persons set out in the relevant section  of the Student Disciplinary Code.

 

16.2.2          The Hall Disciplinary Panel shall reach its decisions and penalty by a majority vote. In the event of an equality of votes the Chairperson shall exercise a casting vote in addition to his/her ordinary vote.

 

16.2.3          The Hall Disciplinary Panel may only deal with the offences set out in the relevant section  of the Student

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Disciplinary Code and may impose the penalties set out in the relevant section of the Student Disciplinary Code.

 

16.2.4          When the charge levelled against a student appearing before the Hall Disciplinary Panel is brought by a member of the Disciplinary Panel  such member must recuse himself/herself and be replaced by a Senior Student of another House who is not already sitting.

 

16.3               RIGHT OF REVIEW

 

16.3.1    Any student aggrieved by the decision or penalty imposed by a House Warden, a House Disciplinary Committee or any member of the House exercising delegated disciplinary powers shall have the right to take the matter on review as set out in the relevant sections  of the Student Disciplinary Code.

 

17      AMENDMENTS TO THE HALL CONSTITUTION

 

17.1                      The Hall Committee may recommend to Senate and Council through the Board of Residences any amendments to the Hall Constitution.

 

17.2                      The Hall Constitution and any rules made in terms of Article 10 above shall always be within the declared policy of the Senate or the Council.

 

17.3                      If the Senate is of the opinion that the repeal or alteration of any of the provisions of the Hall Constitution is necessary, the Senate may after giving the Hall Warden and one other elected representative of the Hall Committee the opportunity to express their views, alter such provisions which shall be brought to the attention of Council.

 

Last Modified: Tue, 15 May 2018 15:17:40 SAST