RU Thesis Final Submission
Information for authors
ALL theses (print & electronic) must be accompanied by the completed submission form.
RU Thesis Final Submission Form (to be completed by candidates and supervisors)
Theses (print & electronic) are submitted to the Registrar's Office as follows:
- 1 unbound print copy (compulsory)
- electronic version on CD or DVD (compulsory from 2009)
After the examination process has been completed, the candidate is required to submit one loose-leaf print copy and an electronic version of the final corrected thesis in PDF format for deposit in the University’s digital repository, together with the Final Thesis Submission Form signed by the candidate and supervisor to the Registrar’s Division. Candidates and supervisors who would like a digital holding period of between 1 and 2 years before deposit in the digital repository, or a full embargo on the print and e-versions of the thesis, must request this in the Final Thesis Submission Form.
The Library is responsible for binding the print copy of the thesis and offers assistance and training to post-graduate students for PDF conversion.
- File Format
Electronic versions are submitted in PDF format, but are also accepted in HTML or Postscript formats (example). Supplementary material, such as images, sound files, video clips and data files, may be submitted in other formats. Electronic theses may be submitted as single files or split into several files. If multiple files are submitted, please include a table of file contents to indicate the sequence.
- Candidates should check
(1) that all the print & electronic copies submitted are full and final versions of their theses, i.e. the same as the final copy approved by the examiners;
(2) the electronic copy and verify that it is identical in content to the corrected loose-leaf print copy;
(3) the disk(s) for corruption.
Candidates should certify that, if appropriate, they have obtained and attached a written permission statement from the owner(s) of any third-party copyrighted material in the thesis, for example visual images. Candidates must undertake to be bound by Rule G 71 of the University’s General Rules for Degrees, Diplomas and Certificates:
“If, at the date of the presentation, the thesis has not been published in a manner satisfactory to the Senate, the University shall have the right to make copies of the thesis from time to time, for deposit in other universities or research libraries, make additional copies of it, in whole or in part from time to time and distribute the content in whatever format it deems fit, for the purposes of research. The University may, for any reason, either at the request of the candidate or on its own initiative, waive its rights.”