from the Printing Factory..
All orders must be processed with a valid Printing Unit order
Please carefully note that we are now distributing an updated order form, please get the new one if you do not
have it (with a pink 2nd sheet). Please note you must submit ALL 3 sheets of the form.
Please also take great care to heed the notice period limitation on jobs: 3 (21 working hours) to 5 FULL working days for production depending on the time of the year (please see under the date box on the forms, order pads available from stationery store). The larger the job, the more time needed.
Order forms should be properly filled out before they are submitted, operators need all information requested, to complete the job. They should be clearly marked with the ACTUAL date of submission please.
Please ensure that account numbers used are in fact correct, we will return/delay orders if the account number is incorrect. The same applies to incomplete orders.
Orders must be signed by Heads of Department or authorized signatories.
Please ensure that all three sheets of the order form are submitted. White on top.
Please note that you may submit originals both in hard copy or digitally, originals can also be sent in the following formats by email or file drop:
Corel Draw - up to X4
Indesign - up to CS4
PDF - The best and preferred format
Please bear in mind that Word files often change in format when opened in different versions of Office and or on different machines.
Originals can be sent to printing@ru.ac.za.
PLEASE DO NOT SEND PRINT JOBS TO PRIVATE MAIL BOXES
Please indicate where you have sent/placed your file, in the 'special instructions' area on your order form.
For 'file drop':
Go here: \\gnu\USER\home\SHARED\Printing Services\To be printed
Find the relevant folder for your area in the university and place your file into it.
Please DO NOT try to create your own folder in the drop space, it will not allow you to name it or modify it.
Please DO NOT try to adjust, change, delete, move or modify your file(s) AFTER the drop has been made. This will not be allowed either.
If you wish to place your documents in their own subfolder, create this on your own machine, place all the information/data/documents into it and then drop the entire folder into the drop space. you will not be able to delete or over write folders/files already there, so should you wish to replace or remove an existing dropped file, please call Karen on 8927 or Lee-Ann on 8926 to request such amendments.
Notes on copy jobs:
PLEASE NOTE: Previously ringbound, coloured paper and stapled originals are very difficult to copy; please ensure that you keep on file, loose leaf white paper originals of jobs which are done regularly.
Operators can not be held responsible for incorrect originals attached to orders, incomplete order forms or badly written requests leading to mistakes in production.
Assistance with design and typesetting of documents can be arranged with the DTP office (8927) or the Manager (8926).
Important information on copyright, what it is and how to use it to your benefit, can be found here: http://www.publishsa.co.za,
Please note that under NO circumstances will the Print unit assist any staff member or student to infringe copyright.
Copying of published materials will only be done with written permission from the copyright holders (or DALRO); this should be attached to the order form submitted. Such orders without permission documentation will be returned through internal mail.
Printing of corporate stationery:
Compliment slips, business cards & letterheads must be directed to the Unit on a Printing Unit Order, for attention Veronica, with full details of the department or staff member attached. A copy of a previous example with changes indicated is an excellent way to do this. For those who wish to email their details please do so using design@ru.ac.za
Please note there is limited allowance for personal tastes in terms of design, and corporate templates must be adhered to properly, as a rule. Please also be aware that the production of corporate stationery requires a minimum of 5 working days from the point of proof sign off.
Services & Products Available:
Production Services:
Copy and Print— black ink on A4 and A3 on any of the following 80/160gm bond paper stocks:
White and 4 pastel colours (yellow, pink, blue & green) on PAPER
White and 5 pastel colours (yellow, pink, blue, green & buff) on CARD
5 Bright colours (yellow, orange, blue, green & red) of PAPER OR CARD
Special paper (not available in card) in lavender colour—charged at same rate as ‘bright paper’
Copy and print - full colour (high quality, graphics colour digital laser copier)
Up A3 size on a small range of stocks which can be viewed at the unit
Contact Karen on 8927 for viewing stock and colour enquiries.
Print - Full colour large format printing from A2 up to A0
(running meter cost available, or max width of 845mm, printed from a paper roll)
Finishing services: Binding, stapling, folding*, perforating*, cutting.CD & DVD writing*, CD/DVD label printing*
Laminating services:
Large format: (same sizes as large format print, running meter cost available)batches done weekly*
Quick laminate:50x 80mm pouches (by arrangement*), A4 & A3
Production services/products which can be ordered from or through us include:
(produced both in-house and partially or entirely by external supplier, arranged and facilitated by our unit)
Printing of Booklets - any size, stapled or perfect/glue bound*; brochures; pamphlets; forms; invites; handbooks;tickets; pads; scrap notes; just about anything with printing on it*.
Design & Production of banners*; exhibition prints (including specialised display systems*); promotional items (clothing, hats, bags, pens, etc.*); Corporate RU stationery (business cards, letterheads etc*); conferencing supplies (folders, programmes etc. designed as a set); advertising;
Specialised services in graphics for web use*; photography* (for production, display, web, large format print, event record—CD/DVD of photos included in service)Production facilitation - we have a assisted a number of colleagues to produce their own private short-runpublications in an affordable form. We do the leg work for quotes, estimations, cost analysis of the exercise andadvise you on best choice of paper stock, layout, cover design, binding, finishing and assist with pre-press preparation and submission to the production company.
*some services have limitations, terms and conditions
Design Services:
Design: creative graphic work: advertising, branding, logos, stationery, posters, banners, exhibition work, marketing material etc.
Layout: newsletters, invitations, handbooks, brochures, pamphlets, conference posters, journals, signage, books &magazines
Typesetting: Forms, invoice books, receipt books, applications, order books, ticket books, graphs; chromatograms; line art for theses and journal submissions, map drawing, preparation of materials (photographs, figures etc.) for journal/publication submission. Our services and skills are ever increasing in quality and range. Before you go anywhere else for your, press, publication, production and printing needs, ASK US FIRST!
