Rhodes>Registration Gateway>Returning Students(All)>Guide to hassle free registration

Guide to hassle free registration


Initial Fee clearance – 18 January 2019

The 2019 Fees booklet will be published on the website early December 2018.  Please ensure this information is forwarded to the person responsible for your fees and that they are made aware of the deadline.

You need to ensure that the person paying your fees clears your registration or that your sponsor has confirmed renewal of your sponsorship.  You can check your clearance through ROSS or by contacting the Student Bureau (046) 603 8276 or the Student Fees Office (046) 603 8153.  Alternatively, if you would like written confirmation email studentfees@ru.ac.za or registrar@ru.ac.za and expect a response within 24 hours.

If you have problems meeting the Initial fee deadline, please contact the Student Fees Office telephonically or in writing.  Please note that the Fees Office is the only office that can authorise extensions to the deadline.

Residence Allocations (where relevant)

Residence Allocations can be checked on ROSS by 28 January 2019.  If you have missed the initial fee deadline your residence allocation will automatically be cancelled. 

Administrative Registration

Administrative registration takes place on the concourse in Eden Grove, and is open from Tuesday 8 January 2019 to Friday 8 February 2019 from 09h00 to 16h00 and on Saturday 9 February 2019 until 12h00.

In order to register administratively you need:

  1. South African Students

a)      Initial Fee clearance – all students

b)      South African ID Book or Driver’s Licence


  1. Foreign Students

a)      Passport with a study visa valid for the whole year

b)      Proof of medical aid cover, offered or recognised by Absa Health Care.

Curriculum Approval

Returning Students (Undergraduate and post-graduate)

If you submitted the reply form timeously and have been pre-registered, your administrative registration certificate will indicate if you are required to attend curriculum approval or not. 

Please check your administrative registration certificate carefully – do not just presume that you can skip curriculum approval. 

Curriculum approval for returning students (undergraduate and post-graduate) will take place as set out in the table below:




Who must attend



Eden Grove Red

Returning students if not pre-registered

After 14h00 on Friday 8 February or on Saturday 9 February 09h00 – 13h00


Eden Grove Seminar Rooms

All returning students.  No pre-registration permitted in Humanities.

Saturday 9 February 08h00 - 13h00



Law Department


All LLB Students

Anytime from 16 January onwards


Labs, Ground floor, Pharmacy Building

1st years

2nd years

3rd years

4th years

09h00 - 11h00 8 February

11h00 - 12h45 8 February

14h00 - 15h30 8 February

15h30 - 17h00 8 February



Eden Grove Blue


1st  years

3rd years & Honours


2nd years

Friday 8 February

09h00 – 13h00

13h00 – 17h00


Saturday 9 February

08h30 – 12h00






1st years




8 February

09h00 - 12h00

14h00 - 15h00



Minimize the time you take to register by pre-registering.  You then take the express registration queue as you only need to sign the registration form and have your student card updated.  Pre-registration can be done on ROSS from 28 January 2019.



You are required to present your current student card at registration.  It will be updated with A 2019 sticker.  If you do not keep your card, you will have to obtain a replacement card and pay the standard card replacement fee.



If you do this timeously your Dean will have time to check it and you will be able to avoid the curriculum approval queues completely.  Your administrative registration certificate will confirm that your curriculum has been approved.  This needs to be done before 1 February when the system will be closed for the Deans to approve the pre-registrations.



All students whose courses being on Monday, 11 Feburary 2019 will be charged a late registration fee if they have not administratively registered AND have had their curriculum approval completed by 12h00 on Saturday, 9 Feburary 2019.  The curriculum approval schedule for returning students (undergraduate and post-graduate) is set out in the table above.

The fee will be waived only in exceptional circumstances. Reasons which would be acceptable would be such as those which would lead to a successful aegrotat examination application.   Appeals for a fee waiver, together with supporting documentation should be submitted on the relevant form available from the Student Bureau after the charge appears on your account. 

If you are in residence you MUST advise the University that your are going to be arriving late or you will lose your place in residence.

You are reminded that students are not allowed to start courses after the end of the second week of lectures so your late registration cannot be later than 22 February 2019.



It is always wise to check your registration on ROSS to double-check the subjects you have registered for.  If you need to change your subjects, you can do so at the Dean's Office or by seeing an adviser in the Academic Administrative Office.  However, Science and Pharmacy students are always required to change courses with the Dean.


Last Modified: Thu, 29 Aug 2019 15:35:40 SAST