Guide to hassle free registration


Initial Fee clearance – 17 January 2020

The 2020 Fees booklet will be published on the website early December 2019.  Please ensure this information is forwarded to the person responsible for your fees and that they are made aware of the deadline.

Ensure that your Initial Fee is cleared by the person paying your fees or that your sponsor has confirmed renewal of your sponsorship.  You can check your clearance through ROSS or by contacting the Student Bureau (046) 603 8276 or the Student Fees Office (046) 603 8153.  Or if you would like written confirmation email or and expect a response within 24 hours.

If you have problems meeting the Initial fee deadline, please contact the Student Fees Office telephonically or in writing.  Please note that the Fees Office is the only office that can authorise extensions to the deadline.

Residence Allocations (where relevant)

Residence Allocations can be checked on ROSS by 28 January 2020.  If you have missed the initial fee deadline your residence allocation will automatically be cancelled. 

Administrative Registration

Administrative registration takes place on the concourse in Eden Grove, and is open from Monday 13 January 2020 to Friday 7 February 2020 from 09h00 to 16h00 and on Saturday 8 February 2020 until 12h00.

In order to register administratively you need:

  1. South African Students

a)      Initial Fee clearance – all students

b)      South African ID Book or Driver’s Licence


  1. International Students

a)      Passport with a study visa valid for the whole year

b)      Proof of medical aid cover, offered or recognised by the University

Curriculum Approval

a)  First-year students:  Curriculum approval for first year students takes place at the end of the Orientation week on Friday 7 February 2020.

b)  Returning Students (Undergraduate and post-graduate)

If you submitted the reply form timeously and have been pre-registered you may be able to miss this process.  Your administrative registration certificate will indicate if you are required to attend curriculum approval or not. 

Please check your administrative registration certificate carefully – do not just presume that you can skip curriculum approval. If you are cleared for curriculum approval and require no further changes you will not need to go.

Curriculum approval for returning students (undergraduate and post-graduate) will take place as set out in the table below:




Who must attend



Eden Grove Red

Returning students if not pre-registered

After 14h00 on Friday 7 February or on Saturday 8 February 09h00 – 12h00


Eden Grove Seminar Rooms

If not pre-registered

After 15h00 on Friday 7 February or on Saturday 8 February 08h00 - 13h00



Law Department


All LLB Students

Anytime from Wednesday 15 January to 7 February

08h30 - 12h45

14h00 - 16h30


Labs, Ground floor, Chemical and Pharmaceutical Science Building

1st years

2nd years

3rd years

4th years

09h00 - 11h00 7 February

11h00 - 12h45 7 February

14h00 - 15h30 7 February

15h30 - 17h00 7 February



Eden Grove Blue


1st  years

3rd years & Honours


2nd years

Friday 7 February

09h00 – 13h00

13h00 – 17h00


Saturday 8 February

08h30 – 12h00



Education Department

BedFP (1st years)


BedFP (2nd years)


BedFP (3rd years)


BedFP (4th years)






Friday 7 February

09h00 - 13h00

Monday 10 February

09h00 - 13h00

Monday 10 February

14h00 - 16h00

Friday 7 February

14h00 - 16h00

Thursday 6 February

14h00 - 16h00

Thursday 6 February

09h00 - 13h00



Minimize the time you take to register by pre-registering.  You then take the express registration queue as you only need to sign the registration form and have your student card updated.  Pre-registration can be done on ROSS. 



You are required to present your current student card at registration.  If you do not keep your card, you will have to obtain a replacement card and pay the standard card replacement fee.



If you do this timeously your Dean will have time to check it and you will be able to avoid the curriculum approval queues completely.  Your administrative registration certificate will confirm that your curriculum has been approved and that you do no need to attend curriculum approval unless you wish to change your choices.  This needs to be done before 1 February when the system will be closed for the Deans to approve the pre-registrations.



All students whose courses being on Monday, 10 Feburary 2020 will be charged a late registration fee if they have not administratively registered AND have had their curriculum approval completed by 12h00 on Saturday, 8 Feburary 2020 (exept for Education students listed above).  The curriculum approval schedule for returning students (undergraduate and post-graduate) is set out in the table above.

The fee will be waived only in exceptional circumstances. Reasons which would be acceptable would be such as those which would lead to a successful aegrotat examination application.   Requests for a fee waiver, together with supporting documentation should be addressed to the Manager:  Academic Administration.  

If you are in residence you MUST advise the University that your are going to be arriving late or you will lose your place in residence.

You are reminded that students are not allowed to start courses after the end of the second week of lectures so your late registration cannot be later than 21 February 2020.



It is always wise to check your registration on ROSS to double-check the subjects you have registered for.  If you need to change your subjects, you can do so at the Dean's Office or by seeing an adviser in the Academic Administrative Office.  Due to lengthy queues Humanities students are asked to please e-mail straight forward subject change requests to  However, Science and Pharmacy students are always required to change courses with the Dean.


Last Modified: Fri, 07 Feb 2020 08:39:39 SAST