Academics planning to be away during term time need to apply for permission to be away, irrespective of the reason for this absence. It is the HoD’s responsibility to ensure that such absences are for legitimate purposes and not disruptive to the activities of the department and particularly the teaching programme. Continued absences of one or more colleagues can place a burden on others and in time, those remaining the department, can view this as unfair and prejudicial to their own work and development.
Academics can apply for such leave on line at: https://scifac.ru.ac.za/misc/leave.cgi
The following guidelines, which HoDs are required to ensure adherence to, are:
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Types of leave |
Nature of leave |
Conditions associated with leave |
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Leave for absences 2 days or less |
This sort of leave would be usually be related to academic purposes e.g. attending a conference, being part of a research group, being invited to visit another University for teaching or research purposes. This leave is either of short duration and/or arises from an opportunity that was not anticipated. This sort of leave may also be taken for once-off, unplanned, personal reasons e.g. a family member getting ill.
Academic leave will normally be granted provided staff can demonstrate to the HoD (or in the case of HoDs to the Dean) that suitable arrangements have been made in respect of:
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Irrespective of whether it is term time or not, applications should be put in writing to HoD. This may be conveniently done by submitting the on-line form to be found at: |
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Leave for absences > 2 days and less than 14 days |
Irrespective of whether it is term time or not, application submitted to HoD for approval as per document on https://scifac.ru.ac.za/misc/leave.cgi. If HoD applying, then to Dean for consideration and approval. Documentation to be forwarded for HR and Dean to be placed on individual’s personnel file. Discussion with the relevant authority (as above) should take place prior to making any firm arrangements and approval can be withheld on the basis of late notification of proposed absences. Where academics are dissatisfied with the ruling of the HoD, the Dean can be approached or in the case of HoDs, the VP. |
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Leave for absences of more than 14 days |
Irrespective of whether it is term time or not, application submitted to HoD for approval as per document on https://scifac.ru.ac.za/misc/leave.cgi. If absence more than 14 days, will then go to Dean to approval. Documentation to be forwarded for HR to be placed on individual’s personnel file. Discussion with the relevant authority (as above) should take place prior to making any firm arrangements and approval can be withheld on the basis of late notification of proposed absences. Where academics are dissatisfied with the ruling of the Dean, the VP can be approached. |
Last Modified: Fri, 13 Aug 2021 12:43:05 SAST