At Rhodes University, the ethical conduct of research is a high priority. Ethical research is promoted as part of research training and supervision in Higher Degrees review processes, short courses for staff and students, and engagements with national experts.
Rhodes has adopted the DoH 2024 Ethics in Health Research Guidelines and is accredited by the National Health Research Ethics Council (NHREC).
There are four committees at Rhodes to provide ethical clearance for research by students and staff:
These committees are under the auspices of the Office of the DVC: Research, Innovation, and Strategic Partnerships.
The Ethics Coordinator manages the ethics system and supports applicants.
Rhodes University Research Ethics Forum (RU-REF) supports the coordinator and Research Ethics Committees on strategic matters.
If you are a Rhodes student or staff member and will be conducting research with animal subjects and/or human participants, you will need to apply for ethics approval before commencing with data collection. To do so, login to the ERAS Applicant portal using your Rhodes login credentials (scroll down a little; it is on the left-hand side of the screen).
Once in your Ethics Review Application System (ERAS) workspace, Click on +Create Form and select the appropriate form from the dropdown menu:
Training:
The next Research Ethics Training workshops will take place on January 27th and 28th, 2026. Complete this GOOGLE FORM if you would like to join.
Submission of postgraduate work for examination:
When postgraduate research papers, dissertations, and theses are submitted for examination, the applicant must either include their ethics approval letter OR complete and submit the Research Ethics Declaration below:Research Ethics Declaration
Students who have applied for and obtained ethics clearance waiver may include a copy of this in lieu of an ethics clearance letter or research ethics declaration.
National guidelines
Rhodes University Guidelines
Ethical Review Application System (ERAS)
ERAS is the online system through which Rhodes students and staff apply for and receive research ethics approval.
Applicants, click here to access ERAS
Reviewers, click here to access ERAS
The ERAS system ONLY uses Rhodes University email. Check your email regularly for notices from ERAS
If you wish to make changes to your protocol after having received Ethics Approval, login to ERAS, click on your project title, and then click on +Create Sub Form. Select Protocol Amendment from the drop-down menu, create the form, fill on and sign off sign off the application.
For queries, contact the Chairperson and Research Ethics Coordinator - Dr Janet Hayward
For step-by-step instructions on how to use ERAS, please download the manuals or watch the videos below:
ERAS Navigation Videos:
- Accessing the ERAS Page and logging in
- Creating a project in ERAS
- Addressing comments in ERAS
Researchers outside Rhodes University seeking to conduct research involving human participants should obtain research ethics clearance at their home institutions and provide proof of such clearance when approaching Rhodes University to conduct research at the institution.
They need to complete this Application Form External or Non - Affiliated Research Application form and email it to ethics-committee@ru.ac.za with the following documents attached:
Researchers wanting to engage Rhodes staff as research participants will need gatekeeper permission from the Director of the Division of People & Culture (formerly known as Human Resources).
Researchers wanting to engage Rhodes students as research participants will need gatekeeper permission from the Rhodes Registrar.
Unaffiliated researchers may request the Rhodes University Human Research Ethics Committee for ethics approval by emailing their request to ethics-committee@ru.ac.za
Training:
Research Ethics Training workshops will be held on:
These training workshops will be held online via Zoom. You only need to attend ONE of the sessions.
Please complete THIS GOOGLE FORM if you would like to join.
Online Ethics Training for Supervisors and Students:
Training and Resources in Research Ethics Evaluation
TCPS Ethical Conduct for Research Involving Humans.
Templates:
Examples of Consent and Permission requests to download and adapt according to your research.
The Rhodes University Animal Research Ethics Committee (RU-AREC) reviews applications for ethical clearance for research and teaching activities involving animal subjects. RU-AREC is registered with the National Health Research Ethics Council (NHREC). Before undertaking any research/teaching that involves animals, be sure to read the Rhodes University Policy on Research with animal subjects and navigate to the Research Involving Animal Subjects page. Applications for clearance can be done on the ERAS system using the Animal Ethics form.
RU Research Ethics Policy on Animal subjects
Animal Ethics REC:
Chairperson –
Prof Shelley Edwards
Deputy Chairperson –
Dr megan Riddin
Upcoming Animal Research Ethics Committee Meetings
05 February 2026
05 March 2026
02 April 2026
Applications to be reviewed at a meeting need to be submitted at least TWO WEEKS before the meeting is to be held.
Students or staff planning to undertake research involving interactions with human participants must apply for research ethics clearance online. Login to ERAS via the applicants portal (above).
For low-risk Education projects, select the Education Faculty Ethics Form (low-risk). For all other projects select the Human Ethics form.
For queries and support, you may contact the following:
Human Research Ethics Committee (HREC):
Chairperson and Ethics Coordinator –
Dr Janet Hayward
046 603 7314
Deputy Chairperson -
046 603 8960
The issuance of Gatekeeper Permissions for conducting research involving Rhodes University students as participants has been delegated by the Registrar to the Chair of the Human Ethics Committee. Kindly contact Dr Janet Hayward for Gatekeeper Permissions.
Community Engaged Research
If you wish to design your research questions and methods and select your participants through engagement and interaction with community members, apply for Scoping Approval.
Upcoming Human Research Ethics Committee (HREC) Meeting
29 January 2026
26 February 2026
23 March 2026
Applications to be reviewed at a meeting need to be submitted at least TWO WEEKS before the meeting is to be held.
Human Research Ethics Committee (HREC )COMMITTEE MEETING DATES 2026
Humanities Low Risk Ethics Committee (HF- REC) MEETING DATES 2026
For all research registered in or associated with the Education Faculty, apply through the Education Faculty’s Research Ethics Committee (EF-REC).
Click HERE to access the form.
For queries and support, you may contact the following:
Faculty of Education REC:
Chairperson -
Prof Bruce Brown
Deputy Chairperson -
Dr Otilia Chiramba
Faculty Officer of Education:
Ms Shehnaaz Asmal-Motara
In Education, researchers gain approval through two Faculty committees: The Education Faculty Higher Degrees Committee reviews the proposal, and the REC reviews the ethics application. Approval for both takes place via ERAS.
All the info you need to apply for Research Ethics clearance in the Education Faculty can be found here.
