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Safety Monitoring at Rhodes University

Managers and HODs are responsible for ensuring that health and safety inspections take place at least ONCE A TERM - AT ANY TIME during that term. The Occupational Health and Safety Act (1993) requires that health and safety in the workplace is monitored on a regular basis. 

Health and Safety Inspection Reports: 

  • Health & Safety Reps should use the relevant Checklist (BELOW) to complete the workplace health and safety inspection report.
  • They must consult other employees, who they represent.
  • They must discuss the report with the Manager/HOD, who must countersign the report.
  • They must keep a copy of the report in the workplace Health & Safety File (for at least 3 years).
  • They must send a copy to the SHE Officer - by email to safety(at)ru.ac.za or hand in at quarterly health and safety sub-committee meeting

   (to reduce paper use, we strongly encourage electronic submission).

DUE DATES for Health and Safety Inspection Reports:  

  • Term 1:  20 March
  • Term 2:  20 June
  • Term 3:  20 August
  • Term 4:  20 November

Action to deal with health and safety concerns: click on SERVICES to see list of contacts for maintenance/repairs at RU.

Checklists for different work areas:

Use or adapt these CHECKLISTS according to the requirements of your particular workplace. 

for RESIDENCES:

WARDENS Health n Safety Checklist‌ OR Google Form Checklist - PLEASE email a copy of your PDF to safety(at)ru.ac.za 

FIND OUT how to create a PDF

for HOUSEKEEPING WORK AREAS:

‌‌HOUSEKEEPING Health n Safety Checklist

for OFFICE WORK AREAS:

OFFICE Health n Safety Checklist

LIBRARY Health n Safety Checklist

for WORKSHOPS/MAINTENANCE/MACHINERY WORK AREAS:

WORKSHOP Health n Safety Checklist

GROUNDS Health n Safety Checklist

THEATRE Health n Safety Checklist

for KITCHENS:

KITCHENS Health n Safety Inspection Checklist

for COMPUTER LABS:

COMPUTER LAB Health n Safety Checklist

for SCIENCE/LABORATORY WORK AREAS:

SCIENCE LAB Health n Safety Checklist

Other checklists: 

LADDER Safety Checklist

ELECTRICAL Appliances Checklist

The aim is to make these checklists as user-friendly as possible. Please send feedback to safety(at)ru.ac.za

How to Create a PDF of your Google Form:

  1. Complete all required questions in the Google Form... but do not “submit” yet!

  2. On your keyboard, press “Ctr” + “P” [= print prompt]

  3. Select “Save as PDF” and then press “SAVE” - this will create a PDF copy which you can keep on electronic file.*

  4. Now you can press “SUBMIT” at the bottom of the Google Form page.

*If you prefer to print on paper, then you can “CHANGE” your “Destination” (e.g. select your printer) - but please do print double-sided, to reduce paper use!  

If you have any problems, please contact Dean at RU Information & Technology Services on ext 8308.

Return to Rhodes University's Safety front page. Questions/Suggestions? Contact safety(at)ru.ac.za

Last Modified :Tue, 10 Oct 2017 12:27:57 SAST