All buildings should have a Building Emergency Coordinator, and large buildings should also have Building Emergency Coordinator assistants (also known as a ‘floor marshals’, ‘floor monitors’ or ‘incident officers’). Their responsibilities are as follows:

EMERGENCY PREPAREDNESS:

1. Maintain the emergency kit contents (see Appendices – B) for his/her building or area.
2. Work with his/her manager / head of department in developing building-specific evacuation guidelines (drawing on the FIRE-GEAR evacuation template, see 3.5.3) and designated primary and alternative Emergency Assembly Points.
3. Keep an up-to-date list of all personnel working in his/her building or area, to facilitate roll call after an emergency evacuation.
4. Keep a roster of all employees in his/her building or area who have First Aid training.
5. Complete training in emergency techniques, such as fire extinguisher usage and building evacuation plan and procedures.
6. Identify and keep an up-to-date roll of all individuals with mobility, hearing or sight challenges or other unique conditions in his/her building or area. Instruct these individuals, and colleagues or peers who would assist, in appropriate evacuation procedures.
7. Serve as the communication link or contact for his/her building or area with University administration in all matters concerning emergency preparedness.

EMERGENCY CONDITIONS:

Emergency Response Support personnel, in collaboration with their respective managers or heads of department, have the following general responsibilities in the event of an emergency:

1. When appropriate, take immediate action to contain emergency.
2. Wear a reflective bib (kept in the emergency kit) for easy identification.
3. Inform all employees of emergency condition.
4. Where appropriate, distribute items in emergency kit (see Appendices – B).
5. Where appropriate, direct qualified first aiders to persons in need.
6. When a building is evacuated, take roll at the designated Emergency Assembly Point to check if all occupants have exited the building.
7. From the emergency site, maintain radio or telephone contact with the Emergency Control Centre.
8. Continues to disseminate status of emergency conditions to departmental personnel.

Last Modified: Wed, 06 Aug 2014 17:24:08 SAST